Travel and Purchasing


Prior to spending any money, you need to have an approved eRequest or T#.

Travel Information

With travel polices constantly changing, if you have not traveled in the past 6 months please feel free to send CAPS Fiscal Associate an email with any questions prior to submitting a travel request.

Helpful travel documents can be viewed by clicking this link

Documents Include

  • ASC comparison form (needed if you are planning vacation in conjunction with business travel or plan to drive out of state)
  • Reimbursement Worksheet (Complete this worksheet after your trip is complete)
  • Additional travel polices and updates and other helpful travel resources.

After You Return

Please be sure to submit all out of pocket expense receipts within 2 weeks of your return date. Please have expenses converted to USD and all text converted to English.

Travel reimbursements can take up to 6 weeks to process once it is submitted by me. During busier travel times (usually in the spring) reimbursements could take longer.

  • Required documents to upload to your eTravel request:
  • CTP Final Itinerary (if you traveled by air)
  • Maps and Miles Round Trip (if you are requesting mileage)
  • Upload all receipts and the Excel Summary sheet into your travel request

Once all documents are uploaded (or if you have any questions) please email  We do not receive a notification once your documents are uploaded, your email back to me is the start of the reimbursement process.

Track the Status of Your Reimbursement

  1. Visit
  2. On the top menu bar click reimbursement
  3. Click Search
  4. Enter your last name and click search
  5. The last column on the right "Action" Click "View Payment Request"
  6. Scroll to the bottom and look under the Workflow Information section
    1. This section will let you know where in the approval process your reimbursement is.

If you have any questions about your travel reimbursement, please contact me at

Ohio State University Travel Policy 2.11 [pdf]